Minutes of LCC Annual General Meeting (15/03/2024)
1.0 Members Present
Pat Wright, Mary Huntley, Pam Cockerill,
Roger Cadenne, Lucinda Cadenne, Keith Moger,
Angella Powell, Campbell Smart, Geoff Barton-Greenwood,
Peter Jones, Howell Lloyd, Dave Palser,
Rosemary McDowell-Robertson, Hazel Bowen,
Chris Yewlett,
Apologies for absence had been received from Sue Barker, Gareth Howells, John Jessop, David Powell and Lyn Lewis
2.0 Acceptance of Previous Minutes
The minutes of the previous AGM meeting held on 4th April
2023 were read out in part to remind members what had been
discussed at the last AGM. The minutes were accepted as a true record
of the proceedings.
2.1 Update on matters raised at last AGM
3.0 Reports from Committee Members
3.1 Chairman’s Report
Geoff Barton Greenwood read through his Annual Report elaborating
on the important points, and giving particular thanks to members on the
Committee for their enthusiasm in undertaking their roles over the past
year. He was keen to mention that he was pleased with the way the
club had developed over the last year.
3.2 Club Captain’s Report
Dave confirmed that the club had done particularly well in their Golf
Croquet matches last year having won the South West High Handicap
Golf Croquet Cup for the second time in three years. The final match
found Swanage and Llandaff playing at the Bristol Croquet Club.
Dave wanted to remind members that if they are interested in playing
club matches and are available to email him for consideration.
3.3 Treasurer’s Report
Dave Palser the Club Treasurer provided a summary of the Club’s
finances and passed around a Balance Sheet, which covered the
period up to 31st March. The accounts had been audited by Campbell
Smart.
Dave pointed out that finances of the club were quite healthy after
having already paid the Council for the Ground rent up to date.
He did however point out that we need to maintain our membership
numbers going forward.
3.4 Club Secretary’s Report
Pete mentioned that the website was developing well and had been
updated to include this year’s matches, FunDay events and all AGM
Minutes as requested last year. He mentioned that last years
Christmas Dinner had been well attended with over 20 members in
attendance.
4.0 Appointment of Officers
Geoff Barton Greenwood (Chairman),
Dave Palser (Club Captain / Treasurer),
Peter Jones (Club Secretary)
Sue Barker (Entertainment Officer)
All confirmed that they were happy to undertake the roles going
forward until the next AGM.
Campbell Smart was recognised for the effort he puts in to the upkeep
of the lawn particularly with liaising with the Council’s Parks
Department and organising Grounds Working Party’s.
As acting Auditor Cam is not able to be an integral part of the
Committee but is nevertheless consulted on all committee matters.
5.0 Any other business
5.1 Club Security / On-line Booking System
This item had been requested by Pete as he was particularly
concerned that measures should be put in place to ensure the
clubhouse door and gate would not be left open at the end of play, as
happened last year, The incident put at risk all the football equipment
stored in the Clubhouse.
Following a lengthy discussion on the possible measures to put in
place it was agreed that: -
One of the reasons for this is for us to know who is playing down the club at all times.
2. Anyone attending a Mix-n Session should be aware that the last two members leaving the club will be responsible for making sure the club is secure i.e. the clubhouse door and shutter is locked and the keys returned to the Storeroom and that the main gate is securely locked.
5.2 Club Development Grant
Brief discussion took place on the importance of us preparing an
application for a development grant. Peter mentioned that both the
Llandovery and Mumbles had been successful in their request for
grants for equipment from the Welsh Sports Council.
Geoff was successful in gaining a grant for equipment several years
ago when the club was established. He was asked to prepare another
grant application on behalf of the club.
5.3 Lawn Maintenance Equipment
Campbell Smart who is responsible for liaising with the Councils
Grounds Maintenance staff in the cutting and maintenance of our
croquet lawn put forward a case to purchase a white line marker and a
small lightweight roller. The cost for both items would be £360.
There appeared to be support amongst members to proceed with the
purchase of the equipment, and it was agreed that the committee
should meet to agree a way forward.
5.4 Proposals for increasing our membership
During the meeting there were proposals put forward by Rosemary
and Hazel to grow our membership. These were: -
6.0 Date of Next AGM Meeting
To be held on Friday 7th March
Prepared by Pete Jones (Club Secretary)
16th March 2024
Pat Wright, Mary Huntley, Pam Cockerill,
Roger Cadenne, Lucinda Cadenne, Keith Moger,
Angella Powell, Campbell Smart, Geoff Barton-Greenwood,
Peter Jones, Howell Lloyd, Dave Palser,
Rosemary McDowell-Robertson, Hazel Bowen,
Chris Yewlett,
Apologies for absence had been received from Sue Barker, Gareth Howells, John Jessop, David Powell and Lyn Lewis
2.0 Acceptance of Previous Minutes
The minutes of the previous AGM meeting held on 4th April
2023 were read out in part to remind members what had been
discussed at the last AGM. The minutes were accepted as a true record
of the proceedings.
2.1 Update on matters raised at last AGM
- Donation to the Fairwater Football Club – As was recommended in the last AGM Meeting a donation of £100 had been given to the Casey the football manager who accepted with appreciation.
- Campbell Smart had raised the subject of more friendly matches with other Welsh Clubs this has happened but more matches required to improve relationships with other clubs.
- Despite members of the club trying to sign up for courses on GC Strategy at Budleigh Salterton these courses had been filled. Dave Palser agreed to approach the trainer at the BS Club to see if he could run a course in our club.
3.0 Reports from Committee Members
3.1 Chairman’s Report
Geoff Barton Greenwood read through his Annual Report elaborating
on the important points, and giving particular thanks to members on the
Committee for their enthusiasm in undertaking their roles over the past
year. He was keen to mention that he was pleased with the way the
club had developed over the last year.
3.2 Club Captain’s Report
Dave confirmed that the club had done particularly well in their Golf
Croquet matches last year having won the South West High Handicap
Golf Croquet Cup for the second time in three years. The final match
found Swanage and Llandaff playing at the Bristol Croquet Club.
Dave wanted to remind members that if they are interested in playing
club matches and are available to email him for consideration.
3.3 Treasurer’s Report
Dave Palser the Club Treasurer provided a summary of the Club’s
finances and passed around a Balance Sheet, which covered the
period up to 31st March. The accounts had been audited by Campbell
Smart.
Dave pointed out that finances of the club were quite healthy after
having already paid the Council for the Ground rent up to date.
He did however point out that we need to maintain our membership
numbers going forward.
3.4 Club Secretary’s Report
Pete mentioned that the website was developing well and had been
updated to include this year’s matches, FunDay events and all AGM
Minutes as requested last year. He mentioned that last years
Christmas Dinner had been well attended with over 20 members in
attendance.
4.0 Appointment of Officers
Geoff Barton Greenwood (Chairman),
Dave Palser (Club Captain / Treasurer),
Peter Jones (Club Secretary)
Sue Barker (Entertainment Officer)
All confirmed that they were happy to undertake the roles going
forward until the next AGM.
Campbell Smart was recognised for the effort he puts in to the upkeep
of the lawn particularly with liaising with the Council’s Parks
Department and organising Grounds Working Party’s.
As acting Auditor Cam is not able to be an integral part of the
Committee but is nevertheless consulted on all committee matters.
5.0 Any other business
5.1 Club Security / On-line Booking System
This item had been requested by Pete as he was particularly
concerned that measures should be put in place to ensure the
clubhouse door and gate would not be left open at the end of play, as
happened last year, The incident put at risk all the football equipment
stored in the Clubhouse.
Following a lengthy discussion on the possible measures to put in
place it was agreed that: -
- Members need to use the On-Line Booking system whenever they want to play with others outside of the Club Sessions i.e. Mix-In day’s and Fundays.
One of the reasons for this is for us to know who is playing down the club at all times.
2. Anyone attending a Mix-n Session should be aware that the last two members leaving the club will be responsible for making sure the club is secure i.e. the clubhouse door and shutter is locked and the keys returned to the Storeroom and that the main gate is securely locked.
5.2 Club Development Grant
Brief discussion took place on the importance of us preparing an
application for a development grant. Peter mentioned that both the
Llandovery and Mumbles had been successful in their request for
grants for equipment from the Welsh Sports Council.
Geoff was successful in gaining a grant for equipment several years
ago when the club was established. He was asked to prepare another
grant application on behalf of the club.
5.3 Lawn Maintenance Equipment
Campbell Smart who is responsible for liaising with the Councils
Grounds Maintenance staff in the cutting and maintenance of our
croquet lawn put forward a case to purchase a white line marker and a
small lightweight roller. The cost for both items would be £360.
There appeared to be support amongst members to proceed with the
purchase of the equipment, and it was agreed that the committee
should meet to agree a way forward.
5.4 Proposals for increasing our membership
During the meeting there were proposals put forward by Rosemary
and Hazel to grow our membership. These were: -
- Organising specific sessions for local groups i.e. Women’s Institute, Rotary Club, Probus Club. Hazel Bowen agreed to take this proposal forward. It was generally agreed that we cold provide these sessions free of charge and possibly with the club providing a light lunch. Dave Palser agreed to help with these events and Hazel was asked to provide possible dates
- Buddy Days
6.0 Date of Next AGM Meeting
To be held on Friday 7th March
Prepared by Pete Jones (Club Secretary)
16th March 2024